Student Conduct

Amnesty

As stated in the Student Code of Conduct, amnesty may be offered to students who report a serious incident who may be in fear they will be charged with a minor policy violation, such as underage drinking, from the time of the incident.

Alcohol

UAFS, including all residential buildings, prohibits the unlawful possession, distribution, manufacture, or use of alcoholic beverages on its property. This includes driving under the influence of alcohol, having any open container outside or in a vehicle, and other state laws. Public intoxication, as defined by state law, is prohibited on campus. Public intoxication is defined as being in a public place while under the influence of alcohol or drugs and is a danger to themselves, others, or property or behaves in a disorderly manner.

All Residents

Alcohol bottles or containers, including boxes, may not be displayed as decoration even if they are empty. Containers, including empty ones, may not be left unattended. A keg of beer, pony keg, party ball, open source, or similar container, whether empty or containing alcohol, are strictly prohibited in residence facilities, regardless of the age of the resident. Alcohol may not be delivered to campus. Alcohol on campus may not exceed 80 proof (40 percent). Drinking games, including activities or objects that promote them, are prohibited at all times, regardless of alcohol being present. Any activity or process that increases the rate of ingestion is prohibited. Residents may only have a maximum of two guests/visitors. Guests and visitors are defined as non-occupants of that apartment.

Students Under 21 Years of Age

• May not have any form of alcohol container in their bedroom
• Must not have access to alcohol
• May be in the presence of alcohol in an apartment where a 21 years of age or older occupant of that apartment is present

Residents 21 Years of Age and Older

• May possess and responsibly consume alcohol inside their assigned apartment or an apartment of a resident 21 years of age or older in Sebastian Commons. This includes non-student resident spouses who are 21 years of age or older.
• Alcohol must be stored in a 21-years-of-age-or-older student’s bedroom unless all assigned occupants are 21 years of age or older.
• No one 21 years of age or older may purchase alcohol for, provide, or serve alcohol to anyone under 21 years of age.
• Non-student guests age 21 or older of the 21-years-or-older occupant may visit and consume alcohol on campus. Residents are responsible for the guests, whether students or non-students, so it is imperative that a host can be responsive and monitor their guests. If these guests are involved in an alcohol-related incident on campus, they will be banned.

Drugs

The university prohibits manufacturing, possessing, selling, transmitting, using, or being party to any illegal drug, controlled substance, or drug paraphernalia on campus. Drug paraphernalia includes hookahs, bongs, pipes, grinders, scales, and rolling papers. If a student is found to be using or providing a legal substance, including prescription medication, as an addictive drug or in excess amounts, sanctions may be incurred. Students must be able to immediately provide proof of their prescriptions to university personnel upon request. Recreational or medical marijuana is not permitted on campus. Please refer to the Student Code of Conduct for the full regulations and sanctions for violations. Residents found violating these policies may be evicted from their campus housing.

Information concerning the possession, sale, use, etc., of drugs on campus must be brought to the attention of Residential Life staff or UPD, who will conduct an appropriate and confidential investigation.

Tobacco-Free and Portable Vaporizer Policy

UAFS is a tobacco-free campus. According to Arkansas Code Title 6, Chapter 60, use of tobacco is prohibited on each campus of statesupported institutions of higher education. “Campus” means all property, including buildings and grounds, that are owned or operated by a state-supported institution of higher education. In addition, the use of any tobacco product is prohibited on the grounds of UAFS in order to establish a healthier and more beautiful learning environment. The tobacco-free environment includes all university property, which according to state statute 25-17-301, “shall include all highways, streets, alleys, and rights-of-way that are contiguous or adjacent to property owned or controlled by the institution.”

Use of electronic cigarettes is also banned from campus property. This includes all portable and handheld vaporizers. Students found smoking/ vaporizing or using tobacco in or around the residential facilities will be subject to the conduct process.

Emergency Equipment

Tampering with, damaging, or inhibiting the use of emergency equipment, including exterior doors, propping any exterior or stairwell door, or tampering with any surveillance camera is strictly prohibited. Residents should be advised that surveillance cameras are in use at the Lion’s Den and Sebastian Commons. Residents may not use emergency equipment for any purpose other than emergency use. This includes fire extinguishers, heat and smoke detectors, exit signs, sprinklers, or any  other emergency equipment. Damage caused by the student’s action or negligence will be charged to the student. Fire extinguishers may only be used for their intended purpose. If a resident misuses a fire extinguisher, the resident will face the conduct process. For Sebastian Commons, if an alarm is triggered while one is cooking, residents are still responsible for making sure the alarm remains in working order. The detectors must always be working, and violations will go through the conduct process. Because of the potential safety threat, residents found responsible for tampering with or damaging emergency equipment may be removed from on-campus housing. Residents may not access the fuse box or breaker box for their living area unless under advisement from a university staff member.

According to Arkansas Code 5-71-210, communicating a false alarm is a Class A misdemeanor if no one gets hurt or there is no damage to property. Two or more times, then it’s a Class D felony. It’s a Class D felony if property damage results or if it is a bomb threat to a private or public educational institution. Communicating a false alarm is a Class C  felony if there is physical injury.

Firearms, Explosives, Hazardous Materials, and Weapons

The possession or use of firearms or weapons on university property or at university-sponsored events is prohibited by state law and may result in suspension or expulsion from the university. The exception to possession is for those persons who have successfully obtained official state mandated training and the correct licenses per the Arkansas enhanced conceal carry laws. While students with the correct conceal carry permits may have a firearm on campus, it may never be stored on campus. This means it must stay on the student 24 hours a day with no exceptions. Any exceptions for educational purposes must be authorized by the chief of police and the vice chancellor for student affairs and enrollment management. The possession or use of fireworks, explosives, or other weapons on university property is also prohibited and may result in sanctions up to suspension or expulsion from the institution.

The storage or use of the following items, but not limited to the following items, in and around campus housing is prohibited: fireworks, explosives, explosive materials, weapons, lighter fluid, ammunition, devices capable of casting a projectile (such as bows and/or slingshots), swords, brass knuckles, or any type of gun (including but not limited to handguns, BB guns, stun guns, air guns, paint guns, pellet guns, or toy weapons that look like real weapons).

Students who, because of law enforcement work, find it necessary to carry a weapon, must obtain an authorization for the temporary possession of such items from the chief of University Police and the vice chancellor for student affairs and enrollment management. Failure to obtain written permission may result in disciplinary action and/or criminal prosecution.

An exception under Arkansas law is that persons with a valid concealedcarry permit may have their licensed handgun on their person while inside their vehicle, even on campus, and they may leave the handgun inside their properly locked vehicle, even while on campus.

Electrical Appliances

The capacity of the residential facilities’ electrical systems is limited. Students must only use UL (Underwriters Laboratory) approved extension cords.

The following electrical appliances ARE permitted:

• Single-cup automatic coffee makers WITHOUT an open hot plate
• Computers
• Radios/stereos
• TV/DVD/Blu-Ray players
• Desk lamps with low-wattage bulbs (less than 60W)
• Hair dryers and other hair items
• Small refrigerators (less than 4 cubic feet capacity)
• Microwaves (less than 1.0 cubic foot and less than 1,000 watts)
• Sebastian Commons kitchens ONLY: toasters, toaster ovens, air fryers, crockpots, rice cookers, and enclosed electric grills (e.g., George Foreman grills)

The following electrical appliances are NOT permitted in campus housing:

• Open element appliances (such as hot plates, broilers, open grills)
• Space or kerosene heaters
• Air conditioners (personally owned units)
• Outside antennas or satellite dishes
• Halogen or sun lamps
• Air fryers or regular fryers (Lion’s Den Only)

Hazing

UAFS prohibits hazing. According to Arkansas Code 6-5-201 and 6-5-204, hazing includes, but is not limited to, any of the following events which occur on or off campus: acts done for the purpose of intimidating the student attacked by threatening them with social or other ostracism; playing abusive or truculent tricks with the purpose of scaring; acts done for the purpose of humbling the pride, stifling the ambition, or impairing the courage of the student attacked; acts of striking, beating, bruising, maiming, or seriously offering, threatening, or attempting to strike, beat, bruise, or maim, or to do or seriously offer, threaten, or attempt to do physical violence to any student.

Pranks

Pranks that result in disturbances or distress to others or cause damage to university or personal property are prohibited. Students will be responsible for paying for the damage at minimum.

Projectiles

For obvious reasons of health and safety, propelling devices such as rockets, catapults, slingshots, surgical tubing, or any device, whether bought or homemade, for the purpose of launching an object is prohibited. Darts and dart boards are not permitted in residential buildings due to the potential for personal injury and property damage.

Compliance with University Officials

Failure to comply with a request by an authorized university official, including failure of a student to present their university identification card when requested by an authorized university official, may result in disciplinary action. Additionally, actions toward any university employee or authority, including resident assistants, that are manifestly unreasonable in time, place, and manner and may disrupt the fulfillment of their duties may result in disciplinary action.

Animals

Fish are the only pets allowed in campus residential buildings. They must be kept in an aquarium smaller than 10 gallons. All other animals (except service and assistance animals) are not permitted at any time for any reason. This does not apply to professional staff apartments. Students are also not permitted to encourage strays to stay on campus by methods such as leaving food outside apartment doors. Any student found to have an unapproved animal must immediately remove the animal and will be charged $100. This also means no animal may visit inside the facility for any length of time. The apartment or suite will be professionally cleaned after the resident moves out. An egregious first offense or a second offense may result in eviction. The room will be randomly inspected to ensure the animal is gone.

A service or assistance animal must first be registered with Student Disability Services and go through the approval process before it is brought to campus. Contact Student Disability Services at 479-788-7577 or ada@uafs.edu to start the process. This policy also applies to permanent non-student residents (i.e., spouses). If you see an animal and are concerned it is not registered, please contact the RA on call. Animal remains may not be field dressed or disposed of on campus.

Candles and Incense

Burning candles and incense, as well as kerosene lamps and other flammable liquid fueled devices, is prohibited on campus, including in common living areas. Decorative candles must have non-burned, clipped wicks, or be wick less. Residents may use candle warmers as long as they are conscious of placement.

Electronic Imaging

Use of cameras or other electronic imaging devices to transmit live images or videos from residence hall rooms or apartments is limited to the capture of that resident’s contracted portion of the room unless written permission is obtained by all contracted residents of the room. Any activities that infringe on the rights of others or violate policies or laws are prohibited. Ring™ doorbell systems and other similar external camera and monitoring systems will not be allowed to be installed anywhere in the facilities. This is due to privacy concerns with this external-facing technology.

Guest and Visitation Policies

Guest visitation hours are 8 a.m. to midnight.

Each resident may only have two visitors at any time inside their suite or apartment. The maximum occupancy for a suite is eight people and the maximum occupancy for an apartment is ten people. However, the primary rule for each resident to only have a maximum of two visitors must always be true.

A guest or visitor is defined as anyone who is not an assigned resident of the particular bedroom, suite, or apartment they are visiting. Any guest staying past visitation hours is considered an overnight guest. Guests of the opposite gender for a particular wing are not allowed in suites past visitation hours in the Lion’s Den, except for any wing designated as co-ed. Guests matching the gender of that wing are welcome to stay overnight in a student’s room. Students or guests may not sleep overnight in lounges. In the case of a double or triple room, prior consent of the roommate(s) is required. All guests must abide by all university and Residential Life policies while visiting the UAFS campus. Residents are responsible for the behavior of their guest(s). Any violation of rules or regulations by a guest may result in disciplinary action being taken against both the resident and guest.

Each overnight guest may only stay for two consecutive nights and no more than 14 nights per semester. ALL overnight guests must be 18 or older. All overnight guests must be registered. Hosts must complete a form on the Housing webpage. Married students in Sebastian Commons are responsible for the actions of their spouses if they live on campus. Failure to register overnight guests may result in fines and not being permitted to have guests. Guests must follow the campus parking policy and may not park at Sebastian Commons. Guests may obtain a temporary parking pass from UPD. No animals of guests may visit or enter the facilities unless it has been approved by UAFS Student ADA Services.

Be advised that any violation of UAFS or Housing policy where minors are present will have more serious sanctions than a typical violation.

Escort Policy

All guests must be escorted by their hosts at all times to ensure the safety of the community. This also means that a guest may not be left unattended in a suite or apartment. All guest policies apply. In the Lion’s Den, guests and students may not enter a wing where they do not live unless they are escorted by a resident of that wing. This includes guests who are the same gender as their host.

Card Access

Lion’s Den students use their Lions ID card to gain entrance in the residence hall. Sebastian Commons residents use their ID to access the laundry room. Only cards of current residents are valid to open these doors. Lost IDs should be reported immediately to Residential Life staff so they may be turned off. Students are required to obtain a new ID card immediately from the Registrar’s Office. To maintain safety and security of the facility, all residents must use their own ID. Also, residents may not permit “tailgating” by allowing people not in possession of a valid access card to follow them into any part of the facilities. Failure to use one’s access card is considered illegal entry. Residents may not allow anyone else to use their keys or ID card. This would also be illegal entry.

Recreational Sports

Sports and activities that are customarily meant to be engaged in outdoors may not occur indoors. This includes skateboarding, rollerblading, biking, throwing balls, etc. This policy is in place for the safety of all students and to prevent damage to the residential facilities. No recreational sports may occur near or adjacent to the building if they could cause damage (i.e. golf balls, etc.). No sports, including throwing of balls and discs, may occur on the walkways and breezeways of Sebastian Commons buildings.

Personal Motorized Vehicles

Motorized scooters or motorized personal transportation devices, including hoverboards, are prohibited from being stored, charged, or used inside any campus housing buildings due to potential fire and safety hazards. This includes anything operated by a large lithium-ion battery. Standard scooters and mopeds must be parked at least 12 feet from any building and may not be used or parked on any sidewalk.

Noise

Sound carries easily in community living. Voices, stereos, televisions, air horns, and bouncing balls in rooms can often be heard in other rooms, on the residents’ floor, and on floors above and below residents. Remember that while residents have a right to listen to music of their choice and be boisterous, other residents have a right to sleep, study, or listen to the music of their choice without disturbance. Yelling, playing loud music, etc., out of windows is prohibited. The playing of musical instruments is permitted within the living area as long as it is not disturbing others or violating quiet hours.

Quiet Hours

Quiet hours are midnight to 8 a.m.

Courtesy hours are always in effect. If a fellow resident makes a reasonable request regarding your noise level, please be courteous. Sound should not be heard more than three doors away. Students or staff may request a resident to be quiet. Repeat violators will face the conduct process

Basketball and volleyball courts at Sebastian Commons will be open 8 a.m. to 10 p.m.

Finals Week Quiet Hours

Special finals quiet hours are established to promote a positive studying environment during finals week. Quiet hours will be in effect 24 hours a day, starting 24 hours before finals begin and lasting throughout finals. Noise should not be heard outside of the room. It is possible this may be reduced to 23-hour quiet hours to provide a louder stress relief hour. Basketball and volleyball courts at Sebastian Commons will be CLOSED during finals.

Trash and Recycling

Sebastian Commons: All personal trash must be carried to the compactor located behind the Housing Office. Apartment trash cannot be thrown in common area trash receptacles. Trash may not be left outside any apartment door. Doing so may result in a fine.

Lion’s Den: All personal trash must be carried to the designated area on each floor. Room trash may not be thrown away in the lounges or left in the hallway.

Residential Life strives to promote environmental awareness. At Sebastian Commons, large recycling receptacles for commingled recycling may be found on the first floor breezeway of each building. There is also a large cardboard recycling dumpster behind the Housing Office. No pizza boxes may be recycled due to grease residue. In the Lion’s Den, residents may take their recyclables to the recycling centers near each elevator lobby on each floor. Also, please make all efforts to break down and compact all cardboard boxes.

Posting of Printed Material

The posting of signs and flyers at Sebastian Commons, in the dining hall, or in the Lion’s Den will be permitted with approval of the appropriate resident director. Outside vendors are prohibited from advertising in residential buildings. Campus department and registered student organizations may post on the designated bulletin boards of each facility. At Sebastian Commons, materials may only be taped to doors using painter’s tape (not pushed under or tucked into the door frame or hung from the doorknob), by UAFS housing.

In the Lion’s Den, materials may only be posted with resident director approval in approved areas. The fliers may not be taped to glass doors or windows, including entry and exit doors.

If any organization does not follow these guidelines, they may no longer be allowed to advertise.

Solicitation

For the protection and privacy of all residents and to prevent the interruption of studies, no door-to-door activity (e.g., canvassing, solicitation, sales) for any purpose is permitted. This does not include a student organization, with resident director approval, inviting residents to campus events. If a student encounters such activity from an outside vendor, please contact a staff member or UPD immediately. Residents may also not advertise a business by posting ads on doors or emailing residents with university-supported technology.

Operating an Unauthorized Business

Operating an unauthorized business from a student’s living area, including but not limited to babysitting services, websites, hair care, and cosmetic services, is prohibited. No business may be in operation in or around the residential facilities. No campus address may be used as a business address.

Offensive Odors

An offensive odor is any odor or aroma of such intensity that it becomes apparent and is offensive to others. Some examples are air freshening spray, perfume, body odor, trash, or large amounts of dirty laundry. Residents identified as responsible for the odor will be asked to eliminate the cause of the odor. If the odor is not eliminated in a timely manner, the responsible residents may be billed for cleaning of their living space and may be required to move.

Cleaning Personal Space

All apartments, suites, and bedrooms must be maintained in accordance with suitable health standards defined by the Office of Housing and Residential Life. Cleaning of the individual room, apartment, or suite is the responsibility of the residents occupying the room, apartment, or suite. According to the housing contract, failure to maintain the room, apartment, or suite in a safe and sanitary condition may result in termination of the housing contract.

If a resident is concerned about pests, or if pests are noticed, the resident has the responsibility to immediately notify Housing staff regarding the issue. If Housing staff is not notified in a timely manner, the resident may be billed for pest removal and cleaning.

Mold and Mildew

UAFS implements best management practices and initiatives to systematically integrate environmental, health, and safety considerations into all practices. The resident must contact the RA on call if they have reason to believe there is a mold or mildew issue in their room. UAFS has a mold management plan for identifying and treating areas of potential mold and mildew growth. Molds are part of the natural environment.

Furniture and University Property

All furniture and university property, such as appliances and trash cans, located in any residential building or area must remain there at all times. These items may not to be taken out of their appropriate room, suite, apartment, lounge, dining hall, patio, or common area at any time for any reason. All furniture owned by Housing and Residential Life is marked and cataloged. Should any items be missing, the party responsible for the loss will be held accountable. Upon move-in, please note on the Room Condition Report all structural issues, marks, or defects with the furniture. No storage is available. When a resident is residing in a room by themselves, they are responsible for all furniture in the room.

Students may use official bed-heightening risers not to exceed 10 inches in height. Cinder blocks or personal lofts may not be used. Students may not alter university furniture in any way, which includes taking it apart, except for a Lion’s Den bed. The furniture may not be stacked on top of each other. Students may not provide their own mattress or bed due to risk of bed bugs and fire hazard. Alterations to any university mattress is strictly prohibited, including the removal of mattress covers in Sebastian Commons. Mattress toppers may only be used on the outside of mattress covers. The resident assumes the risk of transporting bed bugs.

In the Lion’s Den, each student is provided an extra-long twin bed, which may be adjusted to a loft height of 60 inches. Residents must exercise caution when adjusting the spring and should have help when doing so. No tools are needed for adjustments. If a student has a concern about falling out of bed, they may check out a safety rail from the front desk. The university is not responsible for accidents that occur as a result of falling out of bed.

Theft and Possession of Stolen Property

Theft is strictly prohibited in the residential facilities, on campus, and by law. Taking an individual’s personal property without permission is strictly prohibited. Street signs are not permitted to be in the possession of any student unless proof of purchase can be provided. Any signs found will be confiscated, and the student may face legal ramifications. Any student who suspects they have had something stolen should immediately report the theft to Housing personnel and the University Police Department. Students who are found responsible for theft will receive sanctions.

Grilling

At Sebastian Commons, residents may only use the provided grills in the courtyards of the buildings. Residents may not bring their own outdoor grills. Residents must never leave grills unattended. Residents must also thoroughly extinguish the charcoal once they are done and then throw away the charcoal once it has cooled. Electric grills, such as George Foreman grills, may only be used in a traditional kitchen area.

Vandalism

Vandalism to university facilities or property will not be tolerated under any circumstances. People who violate this policy will be subject to disciplinary action and will be held responsible for the restitution of the damaged item(s). This also includes property of other residents.

Illegal Entry

Students who enter a room, apartment, or suite without permission from the occupant will be trespassing. Entry by force will be considered breaking and entering. Students may not enter the Housing Office or dining hall outside of operation hours. Illegal entry will be subject to the conduct process.

Decorating

Residents will be billed for excessive or large holes found in the walls or doors of their room. In the Lion’s Den, residents may adhere items to the wall ONLY via sticky tack or other removable sticky items. No holes are permitted. LED lights strips are not permitted to be adhered to any surface. Foam squares and mounting strips are not removable and therefore not permitted. Also, any excessive paint chips will cause a painting bill to be charged to the residents.

Residents are encouraged to personalize their assigned room, however, appropriate decorating guidelines must be followed.

• Items may not hang low in the rooms or hallways.
• Items may not protrude from doors into public space.
• Residents may only have items beside their outside door with permission from the resident director of their facility.
• Holiday trees taller than 3 feet are not permitted in the residence hall.
• Real trees are not permitted in either facility.
• Nothing may block a smoke detector or sprinkler in any way.
• Decorative lights may not be connected to another strand and must be plugged directly into the wall. Rope lights are the recommended holiday lights to be used.
• Any object showing vulgar or offensive language or images is prohibited.

Windows

Each room is provided with blinds to assure residents’ privacy, and these blinds are treated as university property. In order to ensure that our campus has an aesthetic appearance and to reduce mold buildup, windows may not be covered with any sun-blocking items such as insulation, blankets, or foil. When using curtains, residents must ensure there is air flow on either side of the curtain. Residents may not display posters, signs, flags, or other items in their windows, regardless of which side of the blinds it is on unless the blinds will remain closed at all times. Residents may not remove the screens nor may they throw anything out the windows. Residents may also never exit an apartment or suite via the window unless a true emergency is occurring. Doing so may result in disciplinary action.

Keys and Lockouts

Residents are expected to lock their doors, especially when they are not home, to ensure the safety of themselves and their property. If something happens inside a student’s assigned room and there is no sign of forced entry, the student may be responsible. Each resident is issued keys to access their living area and mailbox. These keys are for their personal use only and may not be loaned to anyone. UAFS prohibits unauthorized duplication of university keys. If residents lock themselves out of their room, they may go to the office during business hours to check out a five-minute lockout key. If the office is closed, the resident may call the resident assistant on call, who will unlock the doors for the resident. Residents will be charged $15 for an after-hours lockout. This charge also applies to Lion’s Den students who forgot their ID and are unable to enter their residence wing.

If a resident loses a key, they must notify the office immediately as this is a security issue. New locks will be installed, and the student’s account will be billed for the lost keys. If the keys are located, the charges may be removed.

• Each affected door key core $45
• Mailbox key $15

Please be aware that the resident’s Lions ID must be presented when checking out a key.

Room Entry and Search and Seizure

Residents have a reasonable right of privacy in a residential building owned by the university. However, an apartment, suite, or bedroom may be entered by university personnel for the purpose of conducting administrative tasks (e.g., check-in or check-out) or one of various reasons according to the Housing Contract.

• University personnel may conduct a welfare check on a student if there is reason to believe the student’s health may be in question.
• Health and safety inspections will be conducted periodically to determine whether or not an apartment or suite is being kept in a sanitary and safe condition. If a policy violation is found, including unauthorized occupation of an unassigned room, the resident(s) will face the conduct process.
• The university conducts periodic pest control measures in and around residential buildings. The periodic pest control services are not optional.
• If a resident requests maintenance work or repairs in their apartment or suite, the resident thereby grants university personnel the right of entry into the room without notification. The university will also exercise its right of entry for any routine or preventative maintenance deemed necessary by the Office of Housing and Residential Life.
• When a student’s behavior is believed to be violating the law or university regulations or policies, Housing and Residential Life staff may enter the room.
• If prohibited materials are found in a room or an apartment (e.g., candles, alcohol) they will be seized and disposed of appropriately. The resident(s) will go through the conduct process.
• To complete a check-in or check-out of a resident assigned to that apartment or suite.

Parking

Sebastian Commons has a one-way parking lot, and people driving the wrong way will be ticketed by UPD. Repeat offenders may be ticketed and have campus parking privileges revoked. There is one designated entrance and one designated exit. Only residents are allowed to park at Sebastian Commons, and residents may only utilize one parking spot in the parking lot. Residents billed for married housing may use two spots. Visitors may park in any other appropriate parking spot at UAFS with a visitor parking pass. Residents must be sure to meet their visitors at the front entrance and escort them while on residential property. Only residents assigned to and paying for a covered parking spot may park there. If a vehicle parked inside the Sebastian Commons property does not have the appropriate tag displayed, it may be subject to ticketing and/or towing. This includes residents who have failed to acquire a sticker. Parking stickers may not be loaned and used on other vehicles. If a resident has a temporary car, they must obtain a temporary parking pass.

Lion’s Den residents must not park in any designated spots such as ADA, Housing staff, or Blue Permit Parking Only areas. Lion’s Den residents may only purchase green permits.

All residents must abide by the campus parking policy.

Students park on campus at their own risk. Do not leave valuables in sight, and be sure to lock your vehicle. UAFS and its staff are not responsible for vehicles on campus. Any damage or theft concerns should be reported to UPD.

Internet

Cox Communications provides high-speed internet access for all oncampus residents. The resident may not give out their user name or password to anyone. The WiFi code for an apartment or suite is located on the emergency map on the back of the front door.

The following policies apply to all on-campus residents.

• Residents are specifically prohibited from installing their own wireless networks of any type as this creates interference for the primary wireless signal. A first violation will be a minimum $100 charge to each resident.
• All Cox wireless high-speed internet service users will comply with the Cox Acceptable Use Policy (AUP).
• No outside wireless routers are permitted in student housing due to a signal interference issue. Wired routers that have no wireless signal on are permitted. These are traditionally called hubs instead of routers.
• If a student needs assistance with connectivity, they may contact the front desk of their facility or go to the Technical Support page. A user guide is also located on this website for students to troubleshoot their internet issues. A student may also call 800-318-9194 for assistance.
• Each lounge is supplied with a cable box. If anything associated with lounge TV technology is missing, the responsible resident will be fined.

Computing and telecommunications resources may be used only for legal purposes and may not be used for any purpose that is illegal, unethical, dishonest, damaging to the reputation of the university, inconsistent with the mission and goals of the university, or likely to subject the university to liability. Sharing and downloading copyrighted music, movies, and games from the Internet without proper authorization is considered piracy - a violation of federal copyright laws and UAFS policy. In addition, the Recording Industry Association of America (RIAA) and the Motion Picture Association of America (MPAA) have been successfully suing file sharers all over the United States. Further information may be found in the Student Code of Conduct.

Checkout Procedures

Residents typically have either an academic year (August-May) or academic year plus summer (August-July) contract. Room charges are billed and listed per semester. Whether a student decides to buy out a housing contract and move out early or to move out at the end of their contract, they must follow the move-out instructions listed. Failure to follow these steps may result in additional charges.

• Complete a Housing Cancellation Form on My.UAFS, except for May move-out.
• If breaking the contract, submit a letter of appeal to the appropriate resident director to attempt to avoid paying the $1,000 contract buyout charge per the housing contract.

An appeal letter with all supporting documentation must be submitted before the resident moves. Supporting documentation may include medical notices, legal documents, or letters from professional offices. The appeal process is also stated in the housing contract. Not all appeals are granted, and it is not the responsibility of Housing to remind or instruct a student about an appeal. First and second appeals are reviewed by two different appellate committees. Appeals take into account all papers and correspondence received from the student. Appeals are typically granted for full-time out-of-town internships, most medical situations, study abroad, armed forces recruitment, and graduation.

• Make an appointment with the resident assistant at least 48 hours before the planned move-out date. Exceptions may be granted.
• Before checkout the room must be clean and all personal belongings must be moved out. The room must also be rearranged to the original setup, including bed assembly. If staff arrives to check them out and their room is not emptied of their belongings and cleaned, the resident may incur additional charges.
• A clean room includes swept floors, vacuumed rugs, scrubbed fixtures, cleaned appliances, dusted counter tops, empty and clean drawers, and other areas dusted.
• Upon checkout with the RA, the RA must complete the Room Condition Report, retrieve all keys, and retrieve the orange parking sticker.
• Mail will NOT be forwarded by the Housing Office. Students are encouraged to go online to the USPS website to complete a mail forwarding form. They will also need to go to the Registrar’s Office to change their address with the school.
• When packing vehicles, please park in an appropriate parking spot.
• If there are damages to the room or the common areas within the apartment or suite, student accounts will be billed for the necessary replacement, repair, cleaning, and/or labor charges. Damages that occur in a common space will have the bill split between the residents responsible for that space unless the responsible party is identified. The student must be sure to pay the balance due on his or her university student account.
• For rooms or suites where there are multiple occupants, each resident must clean the common areas of the suite or apartment. This includes May move-out as well, even if there are other occupants still living there.
• At times of eviction, all checkout procedures apply. As stated in the Housing Contract, at times of eviction, withdrawal, dismissal, or suspension, failure to check out and vacate the room will result in a 1,000 contract buyout fee with no option to appeal. The student will receive notice from the resident director of the facility stating when they must be hecked out, not to exceed 48 hours. A student failing to enroll in spring semester classes must move out by Dec. 16, 2022.
• If a student moves out without checking out, or if a student does not complete move-out within the specified time period, or if a student unenrolls and moves out without notification, Housing staff will complete an administrative checkout. This may consist of changing the locks, removal and immediate disposal of personal property, and cleaning, all at the expense to the student.

Maintenance Information

Please notify the office of the residential area or notify an RA regarding any maintenance issues. Students may also email housing@uafs.edu with any maintenance requests. If it is an emergency (e.g., overflowing toilet), please contact the RA on call immediately. Please be specific with the request and what the issue is. Be aware that by reporting an issue, the resident gives maintenance the right to enter the room. If the resident is exhibiting any COVID-19 or other contagious symptoms, the resident must notify Housing. The maintenance work will wait until the resident reports they are well. All maintenance issues must be resolved before a student moves out. Should it be found that an issue has caused beyond-normal wear and tear, the resident will be billed for the cost of repair.

Please be aware of the following expectations of students occupying a space on campus as it relates to maintenance so as to not incur fines:

• Do not throw away bottles, sanitary products, cotton balls, Q-tips, or makeup wipes in the toilet - even if the packaging claims it can be flushed - as it may clog the toilet. The resident will be billed the cost of damage and labor for any such plumbing repairs.
• Grease should be disposed of in the trash can and not via the garbage disposal or outside.
• Please turn off lights, close windows, and lock the door when exiting a room.
• When leaving the room for an extended period of time, adjust the thermostat lower in the winter and higher in the summer. Always leave the fan on auto.
• Fluorescent light bulbs may not be removed by the resident.
• In apartments, the bathroom fan may not be unplugged.
• Power-saving devices, power strips, and low-flow faucets and shower heads have been installed in the apartments. Those are not to be tampered with or removed.